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| Job Category : | Business |
| Company Name: | Fraternity Managers Association |
| Position Name: | Finance Assistant |
| Location : | 34 Lower College Rd, Kingston, RI 02881 |
| Job Description : | The Fraternity Managers Association at the University of Rhode Island is a 501(c)3 non-profit organization with the objective of promoting and maintaining a high degree of sound management in the policies and operation of social fraternities, sororities and clubs at the University of Rhode Island. Operations of the Fraternity Managers Association include: fire and life safety of all fraternity/sorority houses, acting as the liaison between the University of Rhode Island and the house corporations, billing and collection of room and board/dues, vendor management and accounts payable, and kitchen management.Job Description – Finance AssistantOverview: Be an integral team resource in support of the Fraternity Managers Association. You will provide expertise on multiple levels, especially finance-related activities; spreadsheets; and customer service.Key Responsibilities: Customer Service: Respond or contact by phone, in-person, or email regarding a range of topics.Student payments.Vendor administration.Scheduling property inspections for vendors and URI personnel.Banking and Payments Reconciliation:Processing electronic scanning of checks and remote banking deposits.Accepting payments from students. (checks, credit card, e-check and Zelle)Record payments from students on the appropriate payment log and update accounting systems as needed.Update and correct the invoicing and accounting systems as needed.Assist with monthly customer financial communications:Keep google drive organized.Process vendor invoices. (Receiving; Storing; Sorting; Organizing; Assembling; Etc.)Verify and record invoices in accounting system for paymentCreating monthly Housing Receipts reports.Additional Duties and Responsibilities:Being a contributor in meetings with Greek Life teams, University partners, House Directors and Housing Corporations, and vendors in pursuit of improving FMA business capabilities and elevating customer service.Opening and sorting incoming mail.Creating / Distributing Dues and Contracts Administration Invoices.Required and Essential knowledge and skills:The #1 skill required and it is an absolute necessity for success, is to be at an intermediate expertise level or above with Microsoft Excel. Must be familiar with formatting spreadsheets; Copying and renaming spreadsheets; Setting up and modifying validations (drop down selection menus); Inserting, modifying and deleting cell comments; Sorting and filtering columns; Summing data and using simple formulas to enhance efficiency and accuracy; Creating dashboards and reports to satisfy business objectives as needed.Familiarity and experience with accounting principles and software. (Invoicing; Receiving / Posting payments; Exporting and Importing data across software platforms)Experience with various software such as Gmail; Adobe software; Google Drives; and Zoom.Benefits of joining our team!General Hours: 9:00AM – 2:00PM (M-F) (25 hours/week)Pay is compensatory based on experiencePaid Blue Cross / Blue ShieldHealth Reimbursement account to cover eligible deductiblesDental Coverage (Delta Dental)Paid Long-Term Disability CoveragePaid Holidays: The FMA follows the Federal and State calendarsPaid Vacation DaysPaid Sick DaysPaid Life Insurance401(k) type plan (TIAA-CREF) with matchJob Type: Part-timePay: $18.00 – $22.00 per hourBenefits:401(k)401(k) matchingDental insuranceEmployee assistance programHealth insuranceLife insurancePaid time offPhysical Setting:OfficeSchedule:Monday to FridayAbility to commute/relocate:Kingston, RI 02881: Reliably commute or planning to relocate before starting work (Required)Education:High school or equivalent (Preferred)Experience:Microsoft Excel: 1 year (Preferred)Work Location: One location |
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