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| Job Category : |
Business |
| Company Name: |
USG |
| Position Name: |
Shared Services Administrator (Financial & Non-Financial) – North Kansas City |
| Location : |
Kansas City, MO |
| Job Description : |
Shared Services Administrator (Financial & Non-Financial) – North Kansas City-NOR10204
Description
Job Description:
The Shared Services Administrator (Financial and Non-Financial) is responsible for overseeing the activities and operations of administrative services in the areas of general administration, financial analysis, and business support for the plant.
Key Duties and Responsibilities:
Non-Finance General Administrative
Collects and distributes mail.
Files reports, HR documents and contracts.
Orders office supplies.
Coordinates and administers vending, uniform services.
Manages the USG boutique (merchandise and apparel)
Coordinates/schedules All Employee Communication Meetings and documentation follow-up.
Assists with coordination of plant recognition programs (service awards, above & beyond, etc.)
Assist with distributes benefits information (postings, handouts, etc.)
Orders New Hire Orientation Forms/Paperwork.
Conducts/supports new employee orientation process.
Distributes benefit or HR information, as required (i.e. post notices to plant bulletin boards).
Other general administrative duties as needed.
Plant Specific Responsibilities
Perform daily production and raw material usage reporting
Assists with HR/Benefits newsletter/communications
Coordinates logistics for meetings and plant employee events
Other duties as needed
Confidential Administrative Tasks
Maintains misc. employee information.
Ensures compliance with all company guidelines/plant practices as pertain to HR/Employee Relations work.
Assist with time entry and payroll entries.
Safety
Supports medical monitoring.
Tracks Safety Incentive Program Activities (plant specific).
Support and manage accident cases.
Supports Model Program administration (plant specific).
Tracks training and perform training administration.
Finance
Accounts Payable – assist with Oracle receiving and creating requisitions.
Resolves invoice exceptions.
Responsible for plant miscellaneous sales and check deposits
Sets-up and maintains new supplier.
Performance special handling processing.
Tracks freight receivers for AP processing, General Bookkeeping.
Conducts safety shoes & prescription glasses administration.
Supports financial documentation filing and maintenance.
Supports month-end closing activities, as required.
Supports tax exempt/resale certificates.
Performs accrual rebuild report and processes write-offs (as applicable).
Prepares for audits.
Ensures compliance with all company guidelines/bulletins as pertain to back office.
Qualifications
Qualifications
Excellent verbal and written communication skills.
Ability to identify issues and respond proactively.
Multi-skilled employee with critical thinking skills.
Strong attention to detail. Ability to multi-task with good organizational skills.
Understanding of general Human Resources practices.
Basic accounting skills.
Strong computer skills including Excel and Word.
5-7 years’ experience in a similar administrative role preferred
Familiarity with Oracle applications preferred
EOE including disability/veteran
#CB
Job Office/Admin
Primary LocationUnited States-Missouri-North Kansas City
Organization North Kansas City-Office
Schedule Full-time |
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