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| Job Category : | Business |
| Company Name: | Smith College |
| Position Name: | Associate Controller |
| Location : | 10 Elm Street, Northampton, MA 01063 |
| Job Description : | If you have any questions about the position or our application process, reach out to us at recruiting-u@smith.edu . Controller’s Office Job Description Job Summary A leader on the Controller’s office management team supporting all fiscal operations and accounting functions of Smith. This includes accounts payable, accounts receivable & billing, college cashier, operational transactions, and internal and external reporting. This position supports the general accounting processes, financial close, audit, tax and compliance filings. Supervise current operations and advance improvements for a better user experience, accuracy and access to information, and financial efficiency. Supervise team members, serve as a mentor for policies and processes, and as a resource to the Smith community. Take appropriate actions to support a diverse workforce and participates in the College’s efforts to create a respectful, inclusive, and welcoming work environment. Essential Functions Financial Operations Management (60%) In partnership with the Controller, provide leadership for Smith’s financial operation. Supervise accounts payable function ensuring appropriate controls and coding, optimizing the timing of payments. Serve as the Workday Expense lead and primary architect for its configuration including expense reimbursement and inventory processes. Manage compliance including 1099, 1042s, and unclaimed filings. Supervise accounts receivable. Standardize processes across the Workday platform and related systems to support the centralization and optimization of billing and collection practices. Manage the college cashier and the application of cash payments. Supervise all operational processes including transactions for internal charges, allocations, adjusting entries and accounting adjustments. Review and post monthly and quarterly entries for GAAP and budget presentations. Lead improvement initiatives to leverage new technology and create efficiencies in process. Evaluate and document processes and internal control. Partner in all areas of accounting and processes including: investments, gifts and grants, payroll, student loans, internal allocations, budget and capital reporting, and other accounting functions. Manage staff, evaluate performance; set goals, priorities and standards. Enforce, assess and enhance policies related to the financial operations of the College. Collaborate regularly with other campus offices including student financial services, budget, information technology, human resources, development and others. General Accounting & Reporting (30%) Partner in the supervision of monthly and quarterly closing processes. Analyze, interpret, approve, and compile financial data. Perform analysis of postings for appropriate coding and worktag configurations. Partner in the preparation and issuance of the GAAP financial statements, compliance filings, and the annual and uniform guidance audits. Produce interim financial statements and related financial reports for review with senior management. Prepare supporting schedules including planning, directing and coordinating the activities of several departments. Evaluate the use of restricted funds and post releases from restriction. Collaborate with Finance team in operating and capital budget changes and reconciliations. Provide leadership on Smith policy and complex not-for-profit accounting processes. Serve as a resource for the Smith community providing guidance and exemplary customer service. Compliance & Policy Administration (5%) Responsible for ensuring the college remains current with compliance, accounting and regulatory changes. Design college-wide policies related to the financial operations of the College. Interpret and provide guidance to members of the community on current financial policies. Lead business process changes to better utilize and integrate technology. Other Functions Other Duties (5%) Other duties as assigned. All employees are expected to participate in the College’s efforts to create a respectful, inclusive, and welcoming work environment. Minimum Qualifications (knowledge, skills, education, experience, certifications, licenses) Bachelor’s degree plus a minimum of 5 years relevant experience or an equivalent combination of education/experience. Supervisory experience required. Experience working with diverse backgrounds. Preferred Qualifications CPA designation or advanced degree preferred. A demonstrated progression of responsibilities and experience in not-for-profit accounting. Higher education, system implementation, Workday experience preferred. Skills Strong technical accounting skills and knowledge of accounting standards. Excellent customer service, leadership and management skills. Experience working with complex ERP system. Willingness to embrace and lead change and improvement. Excellent organizational, interpersonal and communication skills; strong attention to detail and accuracy; strong quantitative skills; good judgment, discretion and ability to maintain confidentiality; ability to interact with diverse constituencies; ability to manage multiple tasks simultaneously; ability to lead a team and work independently; competent project management skills: strong computer skills, advanced MS Excel and proficiency with relational database technology. Additional Information For the care and safety of our community, Smith College requires that all employees be vaccinated as a condition of employment and as such, the incumbent will be required to be immunized against COVID-19 on or before their first day of employment. Proof of vaccination status will be required. Individuals may seek medical or religious exemption with HR, but must do so prior to their arrival. Please attach BOTH a current resume and a cover letter in order for your application to be considered for this position . Be sure you have provided all attachments before submitting your application. You will NOT be able to attach additional files after you have hit the Submit button. Review of applications will begin March 15, 2022 Compensation Grade: Grade E Position Type: Regular About Smith College Located in Northampton, MA, Smith College is one of the largest women’s colleges in the country and is dedicated to excellence in teaching and research across the liberal arts. A faculty of outstanding scholars interact with students in small classes, as advisors, and through student-faculty research projects. The College is a member of the Five College Consortium with Amherst, Hampshire and Mt. Holyoke Colleges, and the University of Massachusetts Amherst. Students cross-enroll and faculty cross-teach across the Five Colleges. Consistent with the Americans with Disabilities Act (ADA) and Massachusetts General Law, Chapter 151B, it is the policy of Smith College to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact our recruiting team at recruiting-u@smith.edu . Diversity and a culture of inclusion among students, staff, faculty, and administration are crucial to the mission and values of Smith College. We are an Affirmative Action/Equal Opportunity employer and do not discriminate on the basis of race, gender, age, color, religions, national origin, disability, sexual orientation, gender identity and expression or veteran status in the recruitment and employment of faculty and staff, and the operation of any of its programs and activities, as specified by all applicable laws and regulations. Women, minorities, veterans and individuals with disabilities are encouraged to apply. |
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